Release notes

PlanSA's ePlanning platform is routinely updated to introduce new functionality, enhance the customer experience and address technical issues.

After each update, changes are documented as release notes and published on PlanSA.

February 2021

A record of releases in February 2021 are listed below.

DAP

Fixes
Re-Inspections A 'Related Inspections' tab within the re-inspection Inspection Details screen now shows details of 'Original' and 'Previous' inspections.
Re-Inspections Resolved a new 're-inspection' record from being created when 'No' chosen for the question 'To be inspected?' within the Re-Inspection Notifications tab.
Re-Inspections The “Submit Mandatory Re-Inspection Notification” screen now display the 'Inspection Outcome' and 'Inspected Date'.
Re-Inspections The Submit Re-Inspection Notification screen now shows a 'Submit' button.
Ad-hoc Inspections The 'Create ad-hoc inspections' table now displays the 'Building Work' description and building 'Classification'.
Ad-hoc Inspections When recording an ad-hoc inspection outcome in the Inspection Details screen, you can now add "Construction Commenced Date" and "Construction Completion Date".
Ad-hoc Inspections An “Application Number” prompt now displays in the 'Create Ad-hoc inspections' search field.
Inspections The 'inspection initiated date' now shows the date the re-inspection record was initiated.
Inspections Resolved the 'Inspection Letter' document type from defaulting to 'Inspection Details' on submission.
Inspections Resolved the 'Inspection Document' document type from defaulting to 'Inspection Details' on submission.
Inspections Added an 'Enforcement Notice' document type within the 'Inspection' document category in the New Inspection Documents upload table.
Inspections Added an 'Inspection Outcome Report' document type within the 'Building Documents' document category  in the New Inspection Documents upload table.
Inspections When 'no' users are assigned to the 'Inspection' role, a 'No Inspection Approval role has been assigned' prompt will now display in the 'Who' field within the Inspection Details screen.
Inspections The document type visible to the applicant/builder within the application's Documents store is now only the 'Inspection Letter'.

PowerBI Report

Features
Building Team Report New Building Team report for managing builder / applicant building work with outstanding documentation, includes Statement of Compliance, Form 2 (Essential Safety Provisions), Certificate of Occupancy and building work with outstanding mandatory building notifications.
Fixes
Inspections Compliance Report Enhancement to the Inspections Compliance report to deal with multiple classifications:
  • Building works with one or more Class 1s and associated inspections is reflected in 'Building Class 1' chart.
  • Building works with one or more - Class 2-9s or multiple Class 1s and Class 2-9s - and the associated inspections is reflected in the 'Building Class 2-9' chart.

PlanSA

Fixes
Online Planning and Design CodeFor locations with multiple zones within the 'What policies apply to an address?' the relevant classes of development are now shown within the assessment pathways for all Zones.
Online Planning and Design CodeResolved the page moving up and/or down when expanding the assessment pathway within the Zone.

DAP

Fixes
Public Notification - Notice to Adjacent Land Owner letter template Improvements made to the 'Notice to Adjacent Land Owner letter template' includes:
  • 'street address' where an applicant can view the application documentation in person
  • details of the relevant authority that assessed the application (email address and postal address). When the development location is within a Regional Assessment Panel (RAP) the details of the council associated with the development location will display.
Public Notification - Sign on Land template Improvements made to the 'Sign on Land' template to now:
  • display the name and street address of the council associated with the development location when a Regional Assessment Panel (RAP) is assessing the application
  • display the name and street address of the relevant authority assessing the application.
Organisation Profile All relevant authorities MUST now enter a street address and notification email address within the Organisation Profile. This will only be used for the 'public notification and 'sign on land' templates.
Planning Consent - Public Notification During planning consent verification the assessor can now edit the 'Who will erect the public notification sign on the land?' field (i.e. relevant authority, applicant or signage on land is not required).
Email notifications Resolved - email notifications will now only be sent to the assessor allocated to the 'active' consent (i.e. planning, land division and building).

PowerBI Report

Fixes
Inspection Report Council - Inspections Compliance Improvements made to the Inspections Compliance report will reflect the number of inspections that have been completed within and outside of the timeframe as per the Practice Direction. Over time the number of inspections within 'Farm Buildings or Farm Sheds' and 'Class 1 and Class 2-9 Building Work' charts will also be reflected.
Inspection Report Council - Inspections Register Improvements made to the Inspections Register report to now include a 'Within/Out of Time Frame' chart for the number of inspections that have been completed (within and outside of the timeframe).
Features
Inspection Report Council - Practice Direction 8 New Practice Direction 8 report for building works inspections that includes compliance tracking for swimming pools (including all swimming pool safety features) as per the Practice Direction 8.
Inspections Report Council - Practice Direction 9 New Practice Direction 9 report for building works inspections that includes compliance tracking for 'Class 1', Class 2-9' and 'Farming Building or Shed' as per the Practice Direction 9.

DAP

Fixes
Development Approval Email Notification  Additional text included in the email body informing the recipient "The decision document will be available from the public register from tomorrow."
Inspection Email NotificationsImproved the formatting of the inspections email notification now includes removal of spaces and order of information and the addition of a 'Document section' link to the development application 'documents' store.
Inspection Email NotificationsWhen the inspection outcome is completed and satisfactory the applicant and builder receive an email.
Inspection Email NotificationsThe applicant and building supervisor now receive a resolved email notification 'Commencement of installation of designated building product' on submission of the inspection outcome.
Inspection Email NotificationsWhen there is no associated building notification the header for the 'Inspection Outcome' email notification will now read "Inspection Outcome for an Ad-hoc Inspection for Application ID <Application ID>"
Inspection Email NotificationsThe builder now receives an 'Adhoc Inspection' email notification for the associated building / building work.
Inspection Email NotificationsWhen the inspection outcome is 'satisfactory', an “and action is required” statement is removed within the Inspection Outcome email.
Inspection Email NotificationsWhen 'no' Inspection Letter uploaded and 'no' Building Work Short Description available the email notification has been updated to advise that an ad-hoc inspection was inspected on <Inspection Date> and the outcome is <Inspection Outcome>.
Regional Assessment Panels (RAPs) Email NotificationsThe 'New Application Submitted' email notification is now sent to both the 'RAP' and the Council of the development location.
Regional Assessment Panels (RAPs) Email NotificationsWhen an applicant responds to a Request for Information (RFI) or responds to a Request for Documentation (RFD) or makes a Fee Payment an email notification is sent to the allocated assessor for a RAP and the location's Relevant Authority (i.e. assessment manager/panel for the council).
Relevant Authority (RA) Email NotificationsWhen an applicant responds to a Request for Information (RFI) or responds to a Request for Documentation (RFD) or makes a Fee Payment an email notification is sent to the allocated assessor and the location's Relevant Authority (i.e. assessment manager/panel for the council).
Certificate of Approval Email NotificationWhen 'post' selected as the preferred contact method an email is now not sent to the Primary Contact.
Fee Payment Email NotificationRemoved reference to the 'Consent ID' within the 'Invoice Paid' email notification.
Inspections LetterUpdates to the 'Inspection Follow-up letter' will now include “When the issues have been rectified, please log into the SA Planning Portal and submit a Re-inspection Notification for this Application.”
Inspections - Record OutcomesResolved the 'Record an Inspection' button not showing within the Inspection Detail screen.
Inspection - Record OutcomesWithin the Inspection Details screen now includes a tooltip for the 'Generate inspection letter / document'.

PowerBI Report

Fixes
Inspection Report Council  Improvements made to the Inspection Register listing (i.e. table) includes moving the 'Inspection ID' after the 'DA ID', updated the 'Inspected By' to show the 'first and last name' of the inspector and added 'Activity Type' and 'Notes'.
Inspection Report CouncilImprovements made to the Adhoc Inspections report listing (i.e. table) includes aligning the column order with the 'Inspection Register' and added 'Inspected By' showing the first and last name of the inspector and added 'Fault Details' and 'Notes'.
Inspection Report CouncilImprovements made to the map pop-up viewer within the Inspection Location report includes removing the 'Count of BW Inspected' and adding 'Application ID' and 'Inspection ID'.

PlanSA portal

Feature
Administration Support Page PlanSA Service Desk now can edit and confirm 'individual user registrations' submitted through the 'Create an online account' page.
Fixes
South Australian Property and Planning Atlas (SAPPA) The Zone policy information now displays for location 13 East Terrace, Ceduna SA 5690.
Development Application Register When the Development Application Register has been left idle for 5 minutes or more an on-screen message now advises the session has timed out.

PowerBI Report

Feature
Inspection BI report The following four (4) inspections reports for councils are available from the 'Council Application Management Reporting (PowerBI)' link within the DAP Reporting page.
  • Inpsections Compliance dashboard to track the number of inspections completed versus the percentage required in Practice Direction 8 and 9.
  • Inspections Register shows a listing of completed and pending inspections, including infographics for Inspection status, Inspection Status of building notifications, Number of inspections by building classification and Inspection outcome.
  • Adhoc Inspections shows a listing of completed and pending inspections, including infographics for Inspection status, Number of inspections by building classification and Inspection outcome.
  • Inspection Location graphically showcases the location of completed and pending inspections, number of inspections performed by an inspector, and a percentage breakdown by inspection outcome i.e. not recorded, unsatisfactory, satisfactory.

PlanSA portal

Feature
Online enquiry form An online 'Support Request Form' is now available from the Our Planning System > Support menu to raise a support request with the PlanSA Service Desk with regards to a question or seeking assistance on the ePlanning System.
Fixes
Create online account Within the Create online account mandatory asterisks (i.e. *) now shows against the Title, Postal Address and City fields required to complete the registration.
SCAP members page Resolved error on the Members page of the State Commission Assessment Panel.
SAPPA The 'Planning Zones & Overlays' specific to a location are now linked and opens the applicable Zone and/or Overlay within the 'Browse the Planning & Design Code' which is an option that can be access via the Online Planning and Design Code.
Online Planning and Design Code Corrected the 'Send this page to me as a PDF' from going to the Home page. Now when enter key is used the email is sent to the email address provided.

DAP

Feature
Inspections Council users have the ability to create an 'ad-hoc inspection' and record the inspection 'outcome' linked to a Development Application with or without a building work.
Inspections New functionality that allows council users to record 'unsatisfactory' inspection outcomes and notify the applicant and builder. On rectification of identified issues or faults, the applicant and/or builder can submit a mandatory re-inspection notification directly from the Your Applications dashboard by clicking on the 'Submit Mandatory Re-Inspection Notification'.
Outstanding re-inspections report Within the Reporting option available from the Assessment dashboard a new Outstanding Re-Inspections Report is available.
Allocated inspections report An Allocated Inspections Report is available from the Reporting button for the management of staff workload allocations.
Inspections Improvements to the  “Record an Inspection Outcome” form will enable a Council user to record additional information, including: 
  • who undertook the inspection (inspected by)
  • inspection date and time
  • elements inspected
  • breaches, issues or faults
  • rectification required (only displays when Inspection outcome is unsatisfactory)
  • requirements for re-inspection (only displays when Inspection outcome is unsatisfactory and Rectification Required checked (i.e. tick box)).
Inspections work allocation Ability to allocate an inspection to a team member and view a team workload chart showing team members inspection allocations.
Fixes
OrganisationA council 'Organisation Administrator' from within the Edit User screen can assign an 'Inspection' role to staff members who perform building inspections.
InspectionsImproved the inspection dashboard includes; increasing the number of inspection records displayed to 10, replaced the 'Status' column with the 'Inspection Outcome' and updated the label 'Who' with 'Inspected By'.
InspectionsWhen 'Back Button' used within the Inspection Details screen users are now returned to the Inspections dashboard.

PlanSA portal

Fixes
Online Planning & Design Code The terms glossary is now available within the 'What policies apply to a development at an address?' for key words that are identified with an underline.
Online Planning & Design Code Resolved Phase Two rural address searches from 'What policies apply to a development at an address?' and 'What policies apply to an address?' from being identified as a Phase Three address.
Find out if you need approval (tool) Resolved Phase Two rural address searches from the 'What is the property?' question from being identified as a Phase Three address.
Request a change to the Code Provides an option to manually enter a 'Postal Address' within the 'Submit your request' form.
Request a change to the Code The 'Provide Supporting evidence for this request' is no longer mandatory for the following What do you want to do? requests - Suggest an improvement to the Code and Identify an Error.

January 2021

A record of releases in January 2021 are listed below.

DAP system

Feature
Building inspections The Assessments dashboard now has a new 'inspections' feature enabling users to:
  • search for pending or completed inspections
  • view pending inspections
  • record inspection outcomes.
Fixes
Building consents Within the Building or Building Work record users now have the ability to indicate an 'inspection required' for a Swimming Pool as per Practice Direction 8 or an 'inspection' for a Farm Building or Farm Shed.
Building notifications Within the Building Notification record when a 'yes' response is selected for the question 'To be inspected?' an inspection record is created and can be viewed from the 'Inspections' feature within the Assessments dashboard and a task to 'Record Inspection outcome' is created for the council.
Building notifications Council who issued the development approval will now receive the mandatory building notification email.
Email notifications The intended recipients of DAP generated email notifications is resolved.
Public notification letter Removed the greeting line (i.e. salutation) “Dear Title Last Name Organisation” within the Proposed Development letter template (PDF, 548 KB) for public notification. 
Public notification letter The 'address format' in the Proposed Development letter template (PDF, 548 KB) has been improved to show the Organisation name directly below the contacts name, inclusion of the State in front of the Post Code and removed the extra spacing and uniformed the format.

PlanSA portal

Fixes
Online Planning & Design Code Improved integration with Plan SA website to improve user experience and functionality.

DAP system

Fixes
Certificate of Approval ValidationThe Land Services SA’s Electronic Plan Lodgement (EPL) system now validates the Land Division Certificate of Approval (CoA).

LUDAS

Fixes
Crown FeesThe AGD internal LUDAS system now includes the Planning, Development and Infrastructure Act (Fees, Charges and Contributions) Regulations 2019 for Crown development applications.

December 2020

A record of releases in December 2020 are listed below.

DAP system

Fixes
Documents storeWhen 'other' is selected as the 'document category' the text entered in the type description field now displays.
Application NumberingThe Development Application (DA) ID will represent the first 2 digits of the year in which the application is submitted, i.e. for the year 2020 the first development application submitted created the ID number 20000001. In 2021 the first DA submitted will be 21000001.

In case of Land Division (only) development applications the application number  will follow the existing EDALA numbering format OOO/ZXXX/YY (OOO = Council, Z = Land Division type X = unique ID and YY = Year). At the start of each new year the unique ID will re-start at 1.

PlanSA portal

Fixes
Where is my application wizardIn the Where is my application? Wizard, for a development application that is not a 'residential development' before 1 January 2010, the sequence of questions is replicated when the Back button is selected.

DAP system

Fixes
Submission - Building ConsentWithin the Consents page of a development application the question 'Has Construction Industry Training Fund Levy (CITB) been paid?' now displays information explaining the CITB levy.
Submission - Building ConsentWhen a development cost (excluding fit out of the building) equals $40,000 the Building Consent question 'Has Construction Industry Training Fund Levy (CITB) been paid? now displays.
Submission - DocumentsWithin the Documents page of a development application the question 'Do you have a pre-lodgement agreement?' now reads 'Do you have an agreement with a State Government agency related to your application? (pre-lodgement agreement)' and includes a resources link to additional information on pre-lodgement agreements available from the PlanSA portal.
Verification StatusThe verification status 'Start Verification' now includes the particular consent to be verified e.g. Start Verification - Planning or Start Verification - Building etc.
Building Consent - Assessment InfoWithin the Building / Building Work section in the Assessment Info page the question 'Has the applicant entered into a building works contract?' has been updated to include 'domestic' and now reads 'Has the applicant entered into a domestic building works contract'. The option to choose 'Not applicable' has also been added to the existing Yes and No responses.
Building Consent - Assessment InfoWithin the Additional Consent Info section of the Assessment Info page the NHHA Indicators now shows a fourth option of 'Not Applicable'.
Building Consent - Assessment InfoWithin the Building / Building Work section in the Assessment Info page when a 'Yes' response is selected for the question 'Has Home Owners Warranty been issued?' the 'Insurance Date of Expiry' now reads as 'Insurance Issue Date'.

PowerBI Report

Feature
Development Applications Awaiting Payment Click on the 'Reporting' button within the Assessments dashboard to view the 'Council Application Management Reporting (PowerBI)' link to then access the Development Applications Awaiting Payment Report which displays a list of application consents awaiting payment.

DAP system

Features
Assessment Dashboard - ReportingClick on the Reporting button within the Assessment dashboard to view the ‘Council Application Management Reporting (PowerBI)’ which is now available. This will direct you to a number of reports:
  1. Council Report (New)
  2. Work Load Analysis Reports
    • Relevant Authority Reason Report
    • End of Operative Date Report
    • Mandatory Building Notifications Report

PowerBI Report

Feature
Council ReportCouncil Report contains 13 dynamic metrics reports which provides at a glance and insight into the year to date development application statistics in your council area.
  • Numbers shows council’s year to date development application statistics.
  • DA shows on a map and table the Development Applications lodged.
  • Consents shows on a map and table the number of consents.
  • Accessibility shows applicant lodging applications behaviour; what days of the week and time of day.
  • Performance DAs shows number of days to make a decision.
  • Performance Consents shows average days taken by consent type.
  • Elements shows on a map and graph the elements assessed.
  • Zones shows a types of applications, i.e. Crown, Essential Infrastructure, Exempt, Impact Assessed, Code Assessed and Accepted broken down by zones.
  • Planning Consents shows total number of planning consents.
  • Building Consents shows total number of building consents.
  • Land Division Consents shows total number of land division consents.
  • Planning and Land Division Consents shows total number of planning and land division consents.
  • Statistics shows development application statistics and responses for further information.

November 2020

A record of releases in November 2020 are listed below.

DAP system

Features
Reporting Development Applications Awaiting Payment Report displays a list of consents awaiting payment.
Fixes
Land Division Certificate The Land Division Certificate status updates to 'Deposited' on receiving deposited plan information from Land Titles Office (LTO) completing the Land Division Certificate process.
Consent Decision email notification On granting a consent (Planning, Land Division, Building) the confirmation email 'banner' and 'body' now shows the type of consent granted, i.e. Decision Notification Form (DNF) Granted for Planning Consent - Application ID.
Online user account email notification On modifying the PlanSA user account the notification email now lists the accreditations that have been added, deleted or currently exist.
Development Application Summary The applicant has no ability to 'edit' the development application Submission Details and Location Details once submitted.
Development Approval For development applications lodged in the DAP system the Operative end date will show a date 24 months from the date of consent or development approval.
*Varied by the Planning, Development and Infrastructure  (General) (Lapse of Consent or Approval) Variation Regulations 2020
Development Approval In response to the Planning, Development and Infrastructure (General) (Lapse of Consent or Approval) Variation Regulations 2020 the following 'Advisory Notes' have been removed from the Decision Notification Form.

3. This consent or approval will lapse at the expiration of 12 months from its operative date, subject to the below.

4. An approved development must be substantially commenced within 12 months of the date of Development Approval, and completed within 3 years from the operative date of the approval, unless this period has been extended by the relevant authority.
Development Application Contact Details The contact details of a Development Application can be edited by the relevant authority and the applicant at any time during the assessment of the development application, and a record of the contact details changed is created.
Development Approval To complete the consistency check, the prompts to perform an action, i.e. Upload Stamped Plans-Dev Approval that previously displayed in the Decision screen now appear in the Consistency Check screen.
Email notifications The allocated assessor and relevant authority email notifications 'banner' now shows the name of the council and relevant authority.
Variations email notification When an applicant 'requests a variation' the assessor allocated to the current Consent and the relevant authority will be notified by auto-generated email.
Internal Referral When a consent decision has been made an 'active' internal referral will be closed and the assignee of the internal referral is notified by email.
Fee Advice - Referral Fees In the case of an application with multiple referrals you can now select the specific referral fees to be added to the Fee Advice.
Documents - Superseded Superseded documents by a relevant authority (other than the council assessment manager) now show the 'green tick' in the Superseded column.
Development Approval To complete the consistency check, the prompts to perform an action, i.e. Upload Stamped Plans-Dev Approval that previously displayed in the Decision screen now appear in the Consistency Check screen.

PlanSA portal

Feature
Make DAP Payment without logging into DAPTo make an online payment of a PlanSA Fee Advice go to the PlanSA portal and the Development Application > Track and application > Online Payments page without the need to use a login.

DAP

Fixes
Certificate of OccupancyThe questions relating to Maximum Occupants, Fire Report, and Essessential Safety Provisions (ESPs) are not available when a Certificate of Occupancy (CoO) application has only a class 1A building / building work.
Take Control of an ApplicationIn the 'Access an application submitted by someone else' screen when the applicant takes control of the application by click the Home button it now returns to the Your Application dashboard.
Batch PaymentWhen Creating a Batch Payment if an invalid Fee is selected (e.g. Variation Fee advice) the system identifies this as an invalid selection, and the Create Batch Payment button is disabled.
Staged Building ConsentsAbility to edit the Stage 'description' within the Building Consent Summary tab during building rules assessment.
Staged Building ConsentsThe Nature of Development page in Building Consent Verification will now show the current stage 'number' and 'description' with the ability to edit the description.
Staged Building ConsentsWhen granting a building consent that has stages, the applicable stage descriptions will be displayed in the Decision Notification Form (DNF) under the IN REGARD TO: section.
Development ApprovalWhen granting Development Approval that has staged consents, all consent stages will be displayed in the IN REGARD TO: section of the Decision Notification Form (DNF).
RAP Correspondence Contact DetailsThe system generated emails and letters for a Consent where the Relevant Authority is a Regional Assessment Panel (RAP) and an Assessing Officer has been 'allocated', will include the Assessing Officer’s contact details in the Email/Letter Signature.

The system generated emails and letters for a Consent where the Relevant Authority is a Regional Assessment Panel (RAP) and an Assessing Officer has' not been allocated', will include the contact details of the Council of the Development Location in the Email/Letter Signature.
RAP Correspondence Contact DetailsThe system generated emails and letters for an application where the Relevant Authority is a Regional Assessment Panel (RAP), will include the contact details of the Council of the Development Location in the Email/Letter Signature.
RAP Correspondence Contact DetailsIn the table 'Contact Details of Consent Authorities' section of the Decision Notification Form (DNF) when the Relevant Authority is a Regional Assessment Panel, will include the contact details of the Council of the Development Location.
Submission - ElementsDuring the application submission when element 'Change of Building Classification' is selected, Class 7 expanded plus 10C included as an option in the drop-down menu for "What is the existing building classification question?” and “what is the proposed building classification question”.

PowerBI Report

Fixes
Receipts Report In the Receipts Report a Payment Reference column has been added and the Invoice Reference column name has been updated to read 'Payment Reference'.

DAP system

Features
Batch payment Ability to view all development application fees that are currently outstanding with the option to make payment in one batch by credit card.
Fees When a relevant authority is determining the consent or development approval fees they now have the capability to view previously paid fees to ensure all relevant fees have been invoiced.
Fixes
Submission The 'Take Control' email will only be sent when the "I am submitting this application on behalf of the applicant(s)" is  checked by the relevant authority.
Submission When the relevant authority is completing the Applicants page during submission, the 'I am submitting this application on behalf of the applicant(s)' is set as default.
Fee payment email notification Improved the wording in the 'Payment Successful' email notification to the relevant authority to include; development application ID number, and the name of the consent under assessment.

PlanSA portal

Fixes

DAP Log-in

When you login to the PlanSA portal you will now see four login options that are applicable to what you want to do in the portal. They are:

  • I want to lodge, manage or track my application
  • I work as a Relevant Authority
  • I work for a Referral Agency
  • I want to review my Accredited Professional status

October 2020

A record of releases in October 2020 are listed below.

DAP system

Features
Code to DAPWhen verifying Planning and/or Land Division Consent the applicable Policy Part/s of the Planning and Design Code (for all assessment pathways) for each element is available as a PDF document link within the Category of Development page and accessible within the Document store.

When a development application is lodged a second snapshot of the applicable P&D Code Rules is taken for the assessment pathway determined for each element (e.g. deemed-to-satisfy, performance assessed) and is available as a PDF document link within the Documents store.
Advance SearchDate of referral distribution' field provides the ability to search by Referral Body and determine the number of referrals in the DAP system for a selected date range.
Fixes
Building ConsentFor development cost less than $12,000 the question 'Has the applicant entered into a building works contract?' will not display within the Building or Building Work screen.
ReferralWhen Council is the referral body the Response Type has been corrected to show Regulation 23(2)(b).

DAP system

Features
Document StoreAn indicator to identify a document has been superseded is now available within the Documents store for the applicant.
Development ApprovalAbility to capture building supplementary information in relation to whether the building is detached (free standing) or attached to another building or structure.
Fixes
Development ApprovalAbility to process an invoice refund for fees incorrectly invoiced and paid during Development Approval.

PlanSA portal

Features
Development Approval WizardAbility to search an address with the SAPPA tool from the What is the property? question.
Fixes
Development Approval Wizard Updated the rules for 'Deck' - Bushfire Outback (Regional) to advise the applicant 'You may not need approval' instead of ‘You will need to apply for approval'.

DAP system

Fixes
Request for Information (RFIs) In the RFIs page and the Further Information Requests table the wording for the action "Make decision" has been updated to read "Evaluate RFI response".
 
Updated the naming of the "Generate request for additional documentation document" link to read "Generate request for additional information document" and the associated word template 'request for information' is now linked.
Document store A filter will not appear if there are no related documents.
For example, if there is no email document, then the System-Generated Emails filter button is hidden.
Building Notification Council who issued the development approval will now receive the mandatory building notification email.
Fee Refund When determining a fee refund the amount to refund (GST inclusive) will now automatically default to the Total Paid amount.
Development Approval When placing a development approval on hold, the Reason for placing on hold field character limit has been increased from 250 characters to 4000 characters.

PlanSA portal

Fixes
Resources When you select 'Design' as the filter by topic within the Resources page, the search will return documents specific to 'Design'.
Feature
Release Notes A link to the Release Notes is available from the PlanSA footer by clicking on the word 'Release' located to the right of the 'News' link.

DAP system

New features
Building Notifications The full description of the building work activity is now displayed in the Notification column within Building Notifications tab.
Certificate of Occupancy New feature to request and issue a Certificate of Occupancy (CoO) for all new buildings Class 1 to 9 (and building work where applicable) to provide the owner assurance the building is suitable for occupancy.
Development Approval Ability to capture supplementary information in relation to Frame Material, Wall Material and Roof Material within the Statistics tab during development approval.

PowerBI Report

Fixes
Daily Till ReportPayments received for development approval over the counter and receipted in the DAP system are now accounted for in the Daily Till Report.

September 2020

A record of releases in September 2020 are listed below.

DAP system

New features
Fees To assist with identifying overridden fees for auditing purposes, now have the ability to override a fee amount to $0 and provide a reason.
Reporting Public Notification Days Left Report displays a list of applications with 5 business days or less left on public notification.
Reporting Relevant Authority Referral Response Days Left Report displays a list of applications with 2 business days or less left for a Relevant Authority to respond to referral(s).
Reporting Allocated Applications Report displays applications with allocated assessor(s) against consents and development approvals.
Reporting Referral Agency Response Days Left Report displays a list of referrals with 5 business days or less left for response.
Fixes
Contact details Removed 'other' from appearing as a contact salutation within correspondence.

PowerBI Report

New features

Workload Analysis Report

Workload Analysis Report for Relevant Authorities containing three reporting tabs:

Relevant Authority Reason Report displays a list of consents currently under assessment by Relevant Authority.

End of Operative Period Report displays a list of applications with consents that have reached the end of their operative period.

Mandatory Building Notifications Report displays a list of building notifications grouped by stage and then building / building work requiring an inspection.

DAP system

New features
ReportingA Reporting button located within the dashboard image on the right hand side is now available to access and generate the Unallocated Applications, Days Left to Decision, and Days left in Verification reports.
ReportingThe Unallocated Applications Report displays a list of applications without an allocated assessor.
ReportingThe Days Left to Decision Report displays a list of applications with 5 business days or less remaining for a decision to be made.
ReportingThe Days Left in Verification Report displays a list of applications with 5 business days or less left in the verification stage.
Fee advice, refund advice and tax invoiceThe fees are now grouped under the applicable fee category, i.e. Planning, Land Division, Building, Compliance and Referral in the Fee Advice, Refund Advice and Tax Invoice, to assist the recipient in identifying the breakdown of the fees in assessing their development application.
Fixes
Allocated user displayWhen you hold the mouse over the ‘Who’ icon in the For Your Action, Assessment in Progress and Waiting tabs, it will display the name of the person currently undertaking the next task in the active consent.

DAP system

New features
Development approvalAn on screen message will instruct that Stamped Plans must be uploaded in the ‘Documents’ store before development approval can be granted.
Decision and development approvalThe authority can preview a  'draft' version of the Decision Notification Form (DNF) in a PDF format before a decision is made for the Consent or Development Approval.
Development approvalThe contact details for the Relevant Authority and primary contact can be viewed from the Development Approval 'Summary' screen.
Fixes
SubmissionAn on screen warning message displays when the Element Other - Residential, Commercial, Community, Infrastructure and Rural  description exceeds the maximum number of characters (500).
ConsentsWhen granted consents are inconsistent the Relevant Authority who granted the last consent now has the ability to edit reserved matters, conditions, or advisory notes.
Document uploadAn on screen warning message displays when uploading a document that exceeds the maximum file size limit of 70MB.

August 2020

A record of releases in August 2020 are listed below.

DAP system

New features
For your actionNew action ‘Awaiting Refund Endorsement’ is visible in the financial approvers For Your Action tab, when an assessing officer has requested the endorsement of fee refund.
For your actionNew action ‘Refund Endorsement Refused’ is visible in the assessing officer’s For Your Action tab, when the financial approver does not endorse the fee refund.
For your actionNew action ‘Respond to Internal Referral Request’ is visible in the nominated recipients For Your Action tab, when an assessing officer has requested internal advice.
For your actionNew action ‘Internal Referral Response Received’ is visible in the initiator’s For Your Action tab, when the recipient responds to the request.
For your actionNew action ‘Respond to Decision Endorsement Request’ is visible in the nominated recipients For Your Action tab, when an assessing officer is requesting endorsement of an assessed consent decision.
For your actionNew action ‘Decision Endorsement  Refused’ is visible in the assessing officer’s For Your Action tab, when the nominated financial approver does not endorse the decision.
For your actionWhen a development application has multiple actions to be completed, then the most urgent action will be displayed in the For Your Action tab.
For your actionAbility to view multiple actions for completion from the development application Status Detail from the For Your Action tab and the Summary page, including the timeframe for completion clock with the number of business days (as applicable).
ReferralsNew capability to reassign an internal referral request from one team member to another.
RefundsNew capability to reassign the endorsement of a refund request from one team member to another.
DecisionNew capability to reassign the endorsement of decision from one team member to another.
Fixes
Dashboard displayIncreased the number of development applications displayed from 5 to 10 for each dashboard tab; For Your Action, Assessments in Progress, Waiting, Upcoming and Building Notifications.

DAP system

A new process is available to manage transitional applications seeking Building Consent where Planning Consent and/or Land Division Consent has previously been granted under the Development Act 1993.

New features
SubmissionNew question added to capture whether a Planning Consent and/or Land Division Consent has already been granted prior to 31 July 2020 under the Development Act 1993 for transitional applications.
If a transitional application has had a consent granted under the Development Act 1993, there is the ability to input the Application Number and Date Granted for that consent.
New document categories added to cater for transitional applications, including Decision Notification Forms and Stamped Plans which are flagged as mandatory. The applicant cannot submit their application until they have uploaded both of these documents for the previous consent(s) granted under the Development Act 1993.
Organisation conditions and notesAdded standard condition and note "Please see DNF for existing Application Number" for both Planning Consent and Land Division Consent.
Section 7 reportFormat changed from PDF to Word enabling the ability to add comments as required.
Fixes
Email notificationsEmail notifications sent to the relevant authority are now sent to the assigned assessor's individual email, rather than their organisation's group mailbox. If no individual assessor has been assigned, the email notification is sent to the organisation's group mailbox as per previously.

DAP system

New features
Mandatory building notificationsThe Statement of Compliance is available as a Word document template when submitting the final mandatory building notification.
Essential safety provisions (ESPs)New question "Is a Form 1 - Schedule of ESPs installed or to be installed required?" has been added.
Assessment informationThe Number of Occupants field is now visible for building classes 1b and 2-9 and hidden for building classes 1a, 10a, 10b and 10c.
New response option Not applicable for this stage added to the question "Is Certificate of Occupany Required?".

Building Class 7 now split into two class categories:

  • Class 7a: Carpark
  • Class 7b: Building that is used for storage or display of goods or for wholesale produce.
DecisionOption added to indicate if a performance solution forms part of the building assessment and if so provides advice that upload of performance solution documentation is required.
SubmissionAbility to add multiple builders or contractors contact details.
Fixes
Assessment informationCorrection of the Building Class 2 description to "Building containing two or more sole occupancy units".
Correction of the Building Class 6 description to "Shop or other building used for the sale of goods by retail or the supply of services direct to the public".
Correction of the Building Class 9c description to "Residential care buildilng".
SubmissionChange of wording to read "Is the development being constructed by an Owner Builder?"